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What is a prevention plan: definition and utilities.

Prevention in business encompasses the implementation of prevention measures aimed at reducing risks to the safety and health of workers. It helps create a safer work environment and better manage factors that could cause harm. The development of prevention plans is an essential aspect of occupational risk prevention. Specifically, what is a prevention plan and why is it essential?


What is a Company Prevention Plan?

Definition of a Prevention Plan

Wondering what a prevention plan is? An annual prevention plan is a document designed to identify potential risks in a workplace. They are linked to the interference between installations, activities, and equipment during the intervention of external companies (EE) within a user company (EU). The prevention plan also records the measures taken to avoid or limit them. It must be written before the start of work.

The Challenges of a Prevention Plan

The prevention plan has many challenges. In addition to preventing accidents and occupational diseases, it preserves the well-being and health of workers. It also contributes to maintaining productivity and allows a company to comply with the Labor Code. It should be noted that the prevention plan and the safety quarter hour are complementary in managing work safety. Indeed, this periodic meeting allows for discussing and implementing the elements of the document.


Developing a Company Prevention Plan

The question: what is a prevention plan? has been answered. Next, how to develop one in a company?

Identification of Risks

The first step is to perform a joint preliminary inspection of the risks related to the activities of external companies and the user company:

Physical Health Risks

Physical health risks vary depending on the industry. They can include:

  • work accidents: collisions, falls, or injuries caused by machines; 
  • repetitive postures and gestures: such as screen work; 
  • exposure to dangerous substances: gases and chemicals that can cause respiratory problems; 
  • noise and vibrations: excessive noise nuisances that can lead to circulatory problems and hearing issues.

Mental Health Risks

Many factors can contribute to mental health problems such as excessive workload, discrimination, harassment, and lack of social support. To identify mental health risks in a company, it is important to monitor interpersonal relationships, assess employees' working conditions, and conduct surveys on their overall satisfaction.

Risk Assessment

Once the risks have been identified, they should be evaluated:

Severity of Each Risk

To assess the severity of a risk, start by estimating how frequently it can occur. Then, analyze the severity of its potential consequences. To do this, simply evaluate its potential damage to safety, health, or the environment. Use a risk matrix combining severity and probability of occurrence to classify the risk according to a specific scale.

Probability of Occurrence

To assess the probability of occurrence of a risk, consider several points such as frequency of exposure, history, and current conditions of the workplace. Also take into account external factors such as weather conditions and involve experts for a more accurate evaluation. Note that analyzing the severity of risks and the probability of occurrence simplifies decision-making in terms of the prevention plan.

Preventive Measures to Take

Taking preventive measures is essential to control identified risks:

Reducing Physical Risks

For workers to understand risks to their physical health, they must be trained in good safety practices. Thus, regular training sessions should be organized. Moreover, it is important to provide them with appropriate personal protective equipment such as helmets, safety glasses, and gloves, depending on the work to be done. Finally, use clear signage to warn them of risk areas and develop an emergency plan to react quickly in case of an incident. All employees must be informed of the procedures to follow.

Reducing Mental Risks

To reduce mental risks in a company, it is advisable to promote a work environment conducive to mental health. For example, you can encourage workers to openly communicate their concerns and provide them with information on available resources. It is also advisable to develop wellness programs that promote physical activities and other practices beneficial for mental health.


Implementation and Monitoring of the Prevention Plan

Unsure what a prevention plan is and how to implement it? This should be done in stages:

Awareness and Training of Employees

The implementation of a prevention plan involves raising awareness and training employees. Ensure that the programs are relevant, understandable, and tailored to the identified risks. Prioritize interactive sessions to encourage participation and improve the quality of learning. Similarly, provide participants with the resources they need to work in better conditions daily. These can be informative videos, brochures, or online support. Do not hesitate to communicate the objectives of the prevention plan to help them understand its role and importance for health and safety at work.

Regular Monitoring and Updating of the Plan

To guarantee the effectiveness of the prevention plan, regular monitoring and updates are necessary. Establish a quarterly or semi-annual schedule to review the document. Then, evaluate its performance by analyzing safety data and collecting feedback from workers. In case of major changes in the workplace, the plan must be adapted. Do not forget to verify the implementation of preventive measures and note points for improvement.

Evaluation and Continuous Improvement of the Plan

The risk prevention plan must be evaluated and continuously improved. You can develop performance indicators to measure the effectiveness of prevention actions (worker satisfaction surveys, incident rates, etc.). Moreover, to communicate about new safety practices, periodically update employee training. It is advisable to involve all stakeholders, including external companies and the user company, to obtain different perspectives.


Immersive Factory Assists in VR Training Implementation

To ensure workplace safety, we offer VR training. We use collaborative awareness methods to increase information retention rates and provide immersive experiences for your employees. Thanks to virtual reality, they will more easily understand the stakes of the prevention plan and change their behavior quickly. Our programs contain fun and interactive activities to foster their engagement during sessions.

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