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Security Communication: Key Points to Know.

Working in a safe, secure, and reliable environment is important for every professional. This ensures productivity and development at work. That's why it's important to set up security communication.

 

Security Communication: Steps of an effective workplace safety training program

Here are some important steps to follow when setting up an HSE e-learning program on security communication:

Identifying company needs

This step involves:

  • Identifying the needs of your company;
  • Spotting risks and training objectives;
  • Analyzing past incidents and current company hazards;
  • Determining issues to be addressed through training.

Involving employees

It's important to involve your staff in the development, implementation, and optimization of the training program, as in the case of VR training or any other type of training. The contribution of each staff member is crucial. Employees indeed understand best how the work is done and where the dangers lie for their safety and health.

Application to all roles

This involves creating modular training and testing processes that can be applied to every role in the company in accordance with regulations. For instance, in a catering establishment, safety knife-handling instructions are the same for a waiter and a chef. However, fire safety protocols or cleaning equipment handling might differ for each position.

Including managers

Training managers and supervisors on the safety requirements of their teams. This will allow them to identify compliance issues for each employee with different safety rules.

Creating communication channels

It is advisable to include communication channels for hazard reporting in your training. This lets workers know who to turn to in case of a problem and how to prevent a potential accident.

Issue tests

Test your employees with quizzes, tests, and inspections. This step allows you to determine the effectiveness of your workplace safety program before an accident forces you to discover it's not effective.

Offering ongoing training

Provide continuous and easy access to safety training content, allowing employees to refresh their memory. This is essential for employees who had a long work stoppage to get back into good habits.

 

 

The importance of digitizing workplace safety training

There's no doubt that certain types of safety training require practical demonstrations and are best delivered in person or in small groups. However, when it comes to safety communication training for workers without an office, casual employees, or a workforce spread across the world, the best choice is digital learning.

 

What's the advantage for the company?

By digitizing workplace safety training, your company can also create various types of content or processes such as:

  • Onboarding;
  • Training;
  • Quizzes and tests, etc.

By offering digital training, you don't have to gather your employees in one place. It also allows you to split your training into multiple parts so your team can follow the training at their own pace. With a digital dashboard, you can track the progress of each of your employees. It's also an ideal option for systematically sending updates to the entire company.

 

What's the advantage for the employee?

Every employee can follow training and be aware of each security communication within the company by logging in via their smartphone, tablet, or personal computer. They can even manage their training as they wish, wherever they are. Plus, the process is simple and intuitive.

 

Steps to train your employees on safety

Here are four steps to help you effectively convey your security communication to your employees:

Listen and express yourself 

Communication goes both ways. Want to communicate about safety? First, listen to your employees sharing their concerns, big or small.

Be more informative in your security communication 

Tell your employees everything they need to work safely.

Maintain a positive attitude 

Health and safety are sensitive subjects, but always giving an impression of seriousness won't get you far. Use positive language when communicating with your team.

 

Ways to communicate safety measures within your company

Choose from these options for security communication within your company:

Sending emails or newsletters 

If your employees have a company email address, ensure everyone receives an email outlining safety standards at least once a month. Another way is to send a newsletter to each employee's email address.

Displaying notes throughout the workplace 

Place a poster where employees pass by: in break rooms, around equipment, and in any other high-traffic areas.

Illustrating safe actions with images 

A picture is worth a thousand words. Clearly explain expectations by taking photos of employees demonstrating best practices. Include them in your newsletters and emails. Get creative. Use video content to help reinforce standards.

Organizing meetings 

To ensure everyone gets the message, routinely organize mandatory small group meetings for all employees. Make them part of the daily routine to review and discuss safety standards.

Demand appropriate training 

By sending untrained people, you're sending a message that security communication isn't important. People learn more from the workplace culture than from posted signs. Create a workplace safety culture by adequately training your employees.

Safety feedback cards

Encourage employees to hold each other accountable and spot unexpected hazards by providing safety feedback cards. You can also include a form on your company's intranet to facilitate access.

Integrate it into the employee evaluation process 

Safety policies aren't a one-time concern. It's essential to continually prioritize workplace safety, and an excellent way to achieve this is to include a "refresher course" in an employee's evaluation.

Invest in appropriate safety equipment 

Communicate priority in your safety budget. If you buy the cheapest safety equipment, it's no wonder employees don't want to wear them! Emphasize safety by purchasing comfortable, quality equipment that your employees will want to wear.

Conduct routine safety checks 

Supervisors should regularly tour the premises to perform safety checks. This makes it more likely to spot unprotected hazards that need securing while monitoring employees to ensure they're implementing best practices. If you see dangerous behavior, it should be corrected right then.

Share case studies or incident reports 

Put reality behind the need for safety by sharing events concerning real people affected by inadequate safety measures. This could serve as a lesson.

 

Why do you need workplace safety training in your company?

Beyond regulations and moral responsibility, there are many benefits to investing more time and thought into a well-planned workplace safety training program. Here are a few:

  • Reduction in insurance premiums;
  • Reduction in productivity loss due to illness or injury;
  • Increase in employee satisfaction;
  • Reduction in worker's compensation for sick leaves due to work accidents and occupational diseases;
  • Optimizing protection against liability lawsuits;
  • Optimizing the prevention of future incidents.

 

Immersive Factory, your partner in security communication training

At Immersive Factory, a specialist in HSE training, we offer various virtual reality training courses to ensure rapid soft skill development and quality learning. HSE training is part of our training programs.

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