Posted on September 13, 2022
Security Communication: Key Points to Know.
Working in a safe, secure, and reliable environment is important for every professional. This ensures productivity and development at work. That's why it's important to set up security communication.
Here are some important steps to follow when setting up an HSE e-learning program on security communication:
This step involves:
It's important to involve your staff in the development, implementation, and optimization of the training program, as in the case of VR training or any other type of training. The contribution of each staff member is crucial. Employees indeed understand best how the work is done and where the dangers lie for their safety and health.
This involves creating modular training and testing processes that can be applied to every role in the company in accordance with regulations. For instance, in a catering establishment, safety knife-handling instructions are the same for a waiter and a chef. However, fire safety protocols or cleaning equipment handling might differ for each position.
Training managers and supervisors on the safety requirements of their teams. This will allow them to identify compliance issues for each employee with different safety rules.
It is advisable to include communication channels for hazard reporting in your training. This lets workers know who to turn to in case of a problem and how to prevent a potential accident.
Test your employees with quizzes, tests, and inspections. This step allows you to determine the effectiveness of your workplace safety program before an accident forces you to discover it's not effective.
Provide continuous and easy access to safety training content, allowing employees to refresh their memory. This is essential for employees who had a long work stoppage to get back into good habits.
There's no doubt that certain types of safety training require practical demonstrations and are best delivered in person or in small groups. However, when it comes to safety communication training for workers without an office, casual employees, or a workforce spread across the world, the best choice is digital learning.
By digitizing workplace safety training, your company can also create various types of content or processes such as:
By offering digital training, you don't have to gather your employees in one place. It also allows you to split your training into multiple parts so your team can follow the training at their own pace. With a digital dashboard, you can track the progress of each of your employees. It's also an ideal option for systematically sending updates to the entire company.
Every employee can follow training and be aware of each security communication within the company by logging in via their smartphone, tablet, or personal computer. They can even manage their training as they wish, wherever they are. Plus, the process is simple and intuitive.
Here are four steps to help you effectively convey your security communication to your employees:
Communication goes both ways. Want to communicate about safety? First, listen to your employees sharing their concerns, big or small.
Tell your employees everything they need to work safely.
Health and safety are sensitive subjects, but always giving an impression of seriousness won't get you far. Use positive language when communicating with your team.
Choose from these options for security communication within your company:
If your employees have a company email address, ensure everyone receives an email outlining safety standards at least once a month. Another way is to send a newsletter to each employee's email address.
Place a poster where employees pass by: in break rooms, around equipment, and in any other high-traffic areas.
A picture is worth a thousand words. Clearly explain expectations by taking photos of employees demonstrating best practices. Include them in your newsletters and emails. Get creative. Use video content to help reinforce standards.
To ensure everyone gets the message, routinely organize mandatory small group meetings for all employees. Make them part of the daily routine to review and discuss safety standards.
By sending untrained people, you're sending a message that security communication isn't important. People learn more from the workplace culture than from posted signs. Create a workplace safety culture by adequately training your employees.
Encourage employees to hold each other accountable and spot unexpected hazards by providing safety feedback cards. You can also include a form on your company's intranet to facilitate access.
Safety policies aren't a one-time concern. It's essential to continually prioritize workplace safety, and an excellent way to achieve this is to include a "refresher course" in an employee's evaluation.
Communicate priority in your safety budget. If you buy the cheapest safety equipment, it's no wonder employees don't want to wear them! Emphasize safety by purchasing comfortable, quality equipment that your employees will want to wear.
Supervisors should regularly tour the premises to perform safety checks. This makes it more likely to spot unprotected hazards that need securing while monitoring employees to ensure they're implementing best practices. If you see dangerous behavior, it should be corrected right then.
Put reality behind the need for safety by sharing events concerning real people affected by inadequate safety measures. This could serve as a lesson.
Beyond regulations and moral responsibility, there are many benefits to investing more time and thought into a well-planned workplace safety training program. Here are a few:
At Immersive Factory, a specialist in HSE training, we offer various virtual reality training courses to ensure rapid soft skill development and quality learning. HSE training is part of our training programs.